Wednesday Feb 19th, 2020
In Attendance: Dayna Rossi, Abanti Tagore, Laura Grennan, Lillian Duda, Augustina Ampofo, George Foussias, Janet Durbin, Aristotle Voineskos, Alexia Jaouich
Regrets: Sanjeev Sockalingam, Sarah Bromley
ACTION ITEM:
Send Laura recruitment update for next FAC – Abanti completed
Buy laptop and security for Sudbury – Laura
Update Laura after call with Sudbury team – Dayna
Connect with North Bay re: REDCap referral link question – Dayna
Send out REDCap survey of potential topics for the April flex sessions to clinicians - Abanti
Send over fidelity reports to Abanti for next Steering Committee – Janet
AGENDA ITEMS:
Contracts/REB/Administrative
CAMH REB amendment submitted to offer Amazon gift card as option for participant reimbursement and some additional small fixes; site REB submissions to follow after CAMH approval
Sarah is working with legal at CAMH to formalize a psychiatry support contract with Thunder Bay; will be reviewed by Slaight team once finalized
Krista has notified that laptop has been delivered to Niagara, we will follow up with them if there is any further support required
Advisory Committees
FAC & YAC will be discussing topics to contribute to newsletter at upcoming meetings
FAC
Next FAC meeting is on February 20th, 2020 – Dr. Voineskos will be attending
New FAC members joining from Durham and Waterloo this week! We have members from all research sites except Sudbury
YAC
Next YAC meeting is on March 6th, 2020 – Dr. Foussias will be attending
Ongoing: YAC looking for interested youth to be referred from sites, and will be sending out a message through EPION mailing list; currently there are only members from Niagara and Toronto on the YAC
Patient Measures
First family member scheduled for research today! Second member to be scheduled
Durham participant (completed baseline) is no longer continuing EPI services – how to proceed?
Inclusion criteria: participants need to be receiving NAVIGATE and if they are not then technically they are not eligible for the research
Proceed normally as is for now until we hear back from their clinic that they are fully discharged and not getting NAV
EPI-SET dedicated laptop at CAMH has been set up for data collection - thank you George!
CAMH IT will be coming down to our testing rooms to see if we can set up our laptops with the Ethernet cable for research visits
Contacted North Bay and Durham re: setting up research laptop with an Ethernet cord instead of wifi
Discussions on REDCap Referral link - first appointment date question from North Bay
Dayna to find out from sites exactly what the challenges are with this question
From what we understand, date of admission to clinic should be static info in EMRs
Important for data analysis purposes, first time that they are receiving NAVIGATE e.g. if they’re 9 months into treatment then our first assessment shouldn’t be considered a baseline session
For recruitment reports, we should report the following 4 items:
Approaches: # of clients asked about research by site clinicians, regardless of yes or no
Referrals: # of clients that have said “yes” to be contacted for research when asked by clinician
Consented: # of participants who have completed informed consents
Baseline Completed: # of participants who have completed all baselines assessments
at least SCID, BPRS, QLS
Implementation/Onboarding/Training
Post-training call site attendance update:
Prescriber call had representation from North Bay only
Director call had representation from Waterloo and North Bay
IRT call had good representation from all sites
Family call rescheduled due to scheduling conflict with trainer
SEE Workers from all sites to have call with SCEIs SEE clinicians on March 9that 11am
All the roles will eventually have calls set up pending availability from CAMH and sites
Drop-in sessions with SCEI clinicians to begin once post-training calls end on an as needed basis
Sudbury and Waterloo have begun soft launches of NAVIGATE and will be fully implemented soon at which point they will begin research portion
Following the Sudbury site visit, the team indicated that they needed IT infrastructure and other resources before they can begin patient recruitment
ECHO
Next ECHO session is Tuesday, February 25th on the topic of CBT Basics
Didactic presenter is Faye Doell – Sarah is coordinating with her
Case presenter is Kerri Bennet from Niagara; case already received
ECHO site attendance & survey completion update
Prescribers: NB consistently on all calls, TB on since Oct, WW prescriber attended once
All other roles have been consistently attending all calls
Survey completion - Aug: 50%, Sept: 18%, Oct: 42%, Nov: 20%, Jan: 48%
At first ECHO planning meeting for next cycle we discussed logistics, curating new curriculum for second cycle, discussions on quantitative and qualitative spoke feedback, CME accreditation
Potential topics for flex session: Peer Support Role in NAVIGATE, Psychosis & Developmental Issues, Substance Induced Psychosis: Cannabis, Role Playing session with different roles and complex cases