Attendance: Ashlee Bramwell, Carol Maxwell, Dielle Miranda, Brooke Magel, Lauren Caruana, Mark Tysick, Michael Weyman, Shreya Mahajan, Kerri Nagy, Griffin, Elaine Stasiulus, Aristotle Voineskos, Sandy Brooks, Augustina Ampofo, Janet Durbin, Jeff Rocca, Josette Morin, Nikki Kozloff, Nicolle Plante-Dupuis, Nitha Vincent, Tallan, Sara Traore, Lillian Duda, Monica Choi, Sophie Soklaridis, Sheeba Narrikuzhy, Rakshi Kathuria, Anne-Marie Baker Devost, Lauren DeFreitas, George Foussias, Emily Panzarella
ACTION ITEMS
Check out Griffin’s “Tell My Story” via link here – Everyone
Check out Victoria’s “Tell My Story” (audio file attached to email) – Everyone
Create a timeline graphic to outline activities over the next year – EPI-SET RAs
Schedule biweekly transition meetings with Anne-Marie and incoming site lead – Michael/EPI-SET RAs
Add new prescriber at Sudbury to the Prescriber ECHO Group – Nitha
Reach out to Sheeba regarding upcoming fidelity review at Durham – Janet
Keep an eye out for Patient Recruitment Poster to share with clients –All Site Leads
Administrative / Upcoming
The most recent REB amendment has been approved! Changes/updates:
The ECHO Qualitative Interview has been added and approved
Patient measures eligibility criteria – we can now recruit clients for research who have been in services within 2 years instead of <1 year
We can now text reminders to family participants about completing their surveys
Staff readiness survey has been revised
Patient Recruitment Flyer
We developed a recruitment flyer about 1 year ago with the help of the YAC, and will be re-distributing it across sites to hang up in their clinic and share with clients to describe what research is
Contracts have been sent to all sites, with the end date as March 2025 (aligned with CIHR end date)
The team is looking to plan a booster session over the next few months and an annual meeting around June – still formalizing, details are to come
Site Lead Updates
Durham
No new updates since last Project Team Meeting
Niagara
The team is short by 1 OT, position has been posted and will try to fill ASAP
North Bay
Appointments are being done both in-person and virtually
Admissions have been a bit lower
Amanda will be away until March 21st – until then, it will only be Julie taking care of things
Sudbury
Joseph has returned from redeployment, Peter is still redeployed
Last Monday, the hospital reached its peak for COVID-19-related admissions (the highest it’s ever been)
Anne-Marie’s last day is April 29th and will be passing everything over to replacement by April 19th
Meeting with Michael on March 2nd to begin transition process discussions
Michael and EPI-SET RAs to schedule 3 biweekly meetings over the next 6 weeks with Anne-Marie and incoming replacement
Meeting 1: EPI-SET study and the organization of the project (Aristotle and George to attend as well if available)
Meeting 2: NAVIGATE content
Meeting 3: Team structure and other outstanding questions/concerns
Thunder Bay
Lots of referrals have come through recently and the drive to recruit clients for research is being kept in mind
Clinician meetings are happening regularly
1 FAC member will be speaking at the upcoming BIPOC roundtable with Carol
Implementation & Fidelity – PSSP
The team will be moving forward with the upcoming assessments
Waterloo and Niagara will be reviewed in March
Sudbury and North Bay will be reviewed in April
Janet will be reaching out to Sheeba regarding timing for Durham assessment
The readiness survey will be sent out within the next few weeks – just fixing a few REDCap issues
Michael will be meeting with Anne-Marie to discuss transition and onboarding process
ECHO Update
General ECHO
Next session: March 4th, 2022
Didactic: IRT Part 2
Will address some of the implementation challenges expressed by clinicians
Will discuss some of the new resources developed by the education team, as well as additional resources that are being developed (and where to access them)
No case presentation
Prescriber ECHO