ECHO Project Planning Committee: June 17, 2019

ATTENDEES: Connie Letton, Dr. Melina Gosk, Sarah Bromley, Dr. Laura Williams, Dr. Sanjeev Sockalingam, Eva Serhal, Jasmyn Cunningham, Jenny Hardy, Dr. Monica Choi, Chelsi Major

ACTION ITEMS

Chelsi

• Connect with Maurey regarding Hub Member Training

• Connect with Maurey and Jenny regarding Spoke orientation – provide dates to spoke members

Sarah

• Email Chelsi Faye and Yarissa’s core competencies

• Email Chelsi case form modifications

Hub Members

• Complete the core competencies for your topic

Sanjeev

• Follow up with accreditation submission

Eva

• Connect with Legal regarding consent requirements for the EPI-SET ECHO

Jenny

• Acquire information regarding accreditation newsletter

• Review ECHO’s and EPI-SET’s SoC with Cheryl – and send language to Jasmyn

• Connect Chelsi with ECHO RA to review checklist

George/Aristotle

• Decision regarding recommendation note taker

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DECISION LOG

• Submitted accreditation around 4 weeks ago, Sanjeev to follow up next week. Jenny to acquire information regarding the Newsletter.

• Decision on recommendation note taker with George and Aristotle

• Combine the facilitator training and a mock ECHO session for the hub members – a few weeks before the first ECHO session. Chelsi to connect with Maurey regarding this. Should take 2hr to train.

• Send reminders to hub members to complete core competencies. Sarah has reached out to Faye and Yarissa for their competencies – Sarah to send Chelsi.

Reporting

• ECHO Ontario may be an opportunity after the grant is done

• Eva working on Statement of Collaboration with New Mexico so they could generate a report – though not for this ECHO

• Just reporting to the Ministry for this round of ECHO sessions

• Keep the names and professions of the site staff separate, to avoid identifying information

• Cheryl and Jenny to review ECHO’s Statement of Collaboration and EPI-SETs to see any discrepancies and add additional language if needed

Spoke orientation

• Chelsi to connect with Maurey and Jenny regarding the spoke orientation. Provide 3 time slots for the sites to sign up. Covered under the amendments – to not share names

• Give spokes a couple of dates to which they have to present a case – given as an expectation

Case Form

• Sarah to send case form modification

• Dates around registering people for presenting cases

• What domains would be useful

• List of diagnosis

• Map it to the NAVIGATE roles

• Wellness check

• Who is involved – based on the NAVIGATE roles – for different clinicians to present their view of that client as well

• What are the client’s current supports now

• Patient care or implementation challenges – most likely will overlap

First Session

• Hub members to present the first case as an example to the spoke members

• Sanjeev and Nikki to be facilitators

• Possibility of the director role as a hub member – Sarah

Jenny to connect with Chelsi with ECHO RA to go through checklist of ECHO tasks

Evaluation

• Pre-evaluation, assessing knowledge and competency with all 20 topics. On a likert scale, assessing their confidence in a certain competency.

• Eva to connect with Legal regarding consent requirements for the EPI-SET ECHO. A ‘not possible’ option may be introduced as it can be hard to obtain consent from clients who don’t frequent the clinic as often