In attendance: Alexia, Paul, Sanjeev, Janet, Chelsi, Dielle, Nadia
Action Items:
Implementation
Clarify options for NAVIGATE manual translation into French – Sanjeev
Update Implementation Timeline → Located in the T:Drive – T:\Slaight Family Centre for Youth in Transition\Slaight Research Projects\Study folders\SPOR\Shared Folder (EPI-SET)
Merge Alexia’s questions into one broad section – Nadia - DONE
Revise sections 3.3 – Janet
Identify candidates for Youth & Family advisory committees for manual translation – Dielle/Sarah
Administrative & Operational
Legal agreement with participating sites merges data sharing agreement and statement of collaboration – Nadia/Dielle
Review ICES Portion of the agreement (Section 12) – Paul
Will be forwarded by Nadia/Dielle
Launch Meeting
Evaluation – Sanjeev
NAVIGATE Coaching, Training & Support Timeline – Sanjeev, Alexia, George, Sarah
Produce overarching diagram of the sequence of support, coaching and training sessions
Figure in PSSP Launch Slides (Slide 14) → who is providing which kind of support and when?
Coordination of slide information
Hard deadline for slide submission is Friday October 12th, 2018
Any last minute items can be sent to Nadia/Chelsi/Dielle
Meeting Minutes:
Implementation:
1. Project Implementation Timeline Updates
Sections 2.1 and 2.3 to be subsumed into Implementation Landscape Qualitative Assessment
1.5.1 - RMT will be delivered via an online survey (October – December 2018) – PSSP
1.5.5 – Echo pre-test knowledge and skills survey → specifically related to the content of NAVIGATE and assessments of competencies and self-efficacy
RMT is evaluated by PSSP at a managerial level
ECHO pre-test knowledge and skills survey will be administered at clinician, provider, and service user level
Section 3.3 to be revised to reflect updates on the monitoring and evaluation plan (Janet) – review timeframe to be established
Fidelity reviews to occur at baseline, midpoint and endpoint
2. Implementation Landscape – PSSP, ECHO & Fidelity (October – December 2018)
All components to execute separate readiness assessments
Each will have its own point-person
3. NAVIGATE Training & Coaching & ECHO Support
Establish sequence of training components after initial 2.5 day in-person training session
Coaching calls by NAVIGATE team will continue after the in-person training
The timeframe has not yet been established (George/Sarah to provide update from NAVIGATE trainers)
First component is coached by NAVIGATE → skills, knowledge and content delivery
ECHO will initiate support after NAVIGATE coaching
Create overarching diagram to understand each team member’s involvement with training and support: who is providing what kind of support and when?
PSSP Launch slides contain a draft diagram to visualize the timeline of support → sites are requesting this information
How frequent are NAVIATE coaching calls and for how long? ECHO call frequency with sites can be flexible.
Administrative and Operational:
1. Agreement with Sites
Legal has merged the Data Service Agreement & Statement of Collaboration into one document with additional legal components (confidentiality, IP, liability, insurance, etc)
Agreement requires additional review – Paul to be consulted for ICES component as REBs/sites have questions about this piece
2. REB Updates:
Waiting to hear from Durham
Launch Meeting (Oct 16th):
1. Final launch invitation is being sent today (Oct. 10, 2018)
2. Implementation and Sustainability Plan (2:00PM-2:45PM)
Add all slides into one deck
Formula for success form PSSP slides dictates order of presentation
3. NAVIGATE model is being addressed (George/Aristotle slides)
4. Only handout will be the launch agenda
5. Slides will be made available after the launch
6. Sanjeev is developing the evaluation form. Aims/objectives:
1 – Get to know each other
2 – Be familiar and comfortable with the scope of the project and what it entails
3 – Have some sense of the next steps
7. Simone Dahrouge will be presenting via videoconference
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