In attendance: Aristotle, Paul, George, Jean, Janet, Chelsi, Dielle, Nadia
Action Items:
Operational:
North Bay REB follow-up – Dielle
Discuss and finalize governance structure at next SC meeting – Nadia/Chelsi/Dielle
Finalize EPI-SET website – Chelsi
Orient sites to platform on December 4th during next pre-training call via Zoom – Chelsi/Nadia
EPI-SET website to serve as a public provincial resource in the future (some website content would be restricted) – Chelsi/Nadia
Implementation
Finalize site preferences for coordination – Dielle
Review most recent implementation landscape at next SC meeting - Alexia
Minutes:
Implementation:
Implementation Coordination & Website Portal
Sites are overwhelmed with emails and coordination for Training, Implementation and Fidelity project components and have requested a more coordinated approach → point-person from CAMH
Dielle proposed that the central project administration hub to coordinate meetings with sites and for PSSP to liaise through us about upcoming meetings and assessments
PSSP could touch base with the central team (Dielle, Nadia Chelsi) on a weekly basis with PSSP about communications/activities for the week which would be then relayed to the sites
Janet → centralized coordination compromises relationship building and engagement and Fidelity evaluations are occurring on a staggered timeline
Aristotle → core content can be communicated through the new web portal.
Proposal → Send Fidelity materials/content to Chelsi/Nadia who would upload the materials onto the portal and communicate updates to the sites directly
Proposal → Live calendar could be integrated onto the website where sites could poll scheduling preferences and visualize upcoming project meetings, calls, evaluations, etc.
Project administration team can work operations and implementation teams to help facilitate coordination and scheduling → get in touch with Mary Hanna (does scheduling for Fidelity)
Communications will then drive the site to the website
Calendar will be uploaded onto the EPI-SET website platform for various call and evaluation/assessment schedules
To demo website during the 3rd pre-training call
Chelsi → mention during pre-training call → brief demo of at the 3rd pre-training call
Disclaimer about NAVIGATE and its delivery/administration to be incorporated → who is doing full NAVIGATE as opposed to components
Not all aspects of the website should be open to public domain (tips tricks, videos, recordings, etc.)
CAMH becomes provincial training center for the NAVIGATE approach
ICES:
OCAN working group → CCIN team to identify EPION programs that are consistently reporting to OCAN to understand the provincial reach of reliable EPION reporting sites → benchmark for the study from an evaluation standpoint
Aim to understand which EPION centers are regionally discrete and reporting to OCAN
Operational:
REB
Durham → full board review on December 3rd, 2018. Comments about youth consenting under the age of 16 have been addressed.
Dielle will follow-up with North Bay REB next week
New Sites
Waterloo-Wellington site were enthusiastic about project proposal → to be discussed further this week
Site would have to commit before February in-person training → use this opportunity as a test case for on-boarding new sites
Waterloo site has full FTEs to support NAVIGATE roles
North Bay to serve as implementation model for sites with lower FTEs → can provide information from this context to re-approach Sudbury
Leanne FACT Peele Plus → no prescriber, interested in taking pieces of NAVIGATE (Leanne could use our website); would enable provision of consistent content
Family/Youth Advisory Committees:
Family advisory committee members from CAMH recruited
Karleigh developing terms of reference and confidentiality document for McCain, which can be used as a template for EPI-SET
Augustina to attend SC meeting as of next week
Youth committee to start in the new year → only 3 members currently (Coulson can only participate via teleconference right now)
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