In attendance: Aristotle, George, Janet, Nicole, Nadia, Chelsi, Dielle, Janet, Nandini, Augustina, Karleigh
Action Items:
EPI-SET Web Portal:
Website link: https://episet001.wixsite.com/epi-set
Login Information:
Username: episetproject@gmail.com
Password: NavigateON
Operational:
Follow-up with North Bay & Durham REB → Dielle
Complete Durham DSA for service agreement → Dielle/Nadia
Youth/family advisory committees to arrange meeting before the New Year → Dielle/Karleigh
Develop terms of reference and confidentiality agreement for both advisory committees → Dielle/Karleigh
SC members are to review Governance Structure document with track changes and forward to Nadia → All SC Members
Implementation:
Review final Implementation Landscape at next SC meeting → Alexia
Minutes:
Operational:
Durham REB meeting → Dielle spoke with Yvonne who indicated that they are hopeful that approval will be received, Dielle to follow-up
North Bay REB → no response received from call 2 weeks ago, Dielle is reaching out for updates
Service Agreements have been circulated to all sites. Durham requires an additional document → Nadia/Dielle are completing this and following-up with sites about contract status
Dielle & PSSP discussed streamlining communications for sites → Implementation Landscape Interviews will start after in-person training (after February 15th, 2019)
Governance Structure
Operations Committees are broken down into 4 working groups
Each Operations working group has a point-person from the SC
In future, there will be a designated time during the SC meeting to go over updates from each of the Operations Committees updates.
Only higher level items and topics lacking consensus will be brought from Operations Committees to the SC for decision-making.
There will be bi-directional communication between the operations committees and the implementation committee, family advisory committee and youth advisory committee. Example: |George’s discussion with Dr. Steele-Gray regarding the ePRO tool (possible quality of life measure/platform) will be brought to the youth advisory committee for feedback about the utility of this assessment → updates will be communicated to the SC
Youth/Family Advisory Committees
1. Augustina Ampofo, Lead Youth Advisory Committee Representative, joined the Steering Committee today
2. Karleigh Darnay will support youth/family engagement for the project
3. An introductory email was sent to youth/family advisory committee members → meeting time to be established before the end of the year
4. Site Recruitment:
Criterion → looking for stable clients or those nearing exit from service/discharge
Currently have 3 members for youth committee at CAMH → could start revising flyers
Option to present the project and scope/responsibilities of advisory committee membership to the sites individual → in-person or via Zoom
Knowledge Exchange (PSSP)
EPION meeting at the end of January 2019 → incorporate EPI-SET/NAVIGATE project into agenda, possibly present web portal
OSSU retreat on December 7, 2018 → Aristotle to communicate with ministry representatives re: EPI-SET
EPI-SET could serve as a keynote for the next EPION Conference (end of 2019)
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