ACTION ITEMS
Add Wanda, Allison, and Melanie to Steering Committee meeting invites – Andrea
Going forward, e-NAV work will be a standing item - Andrea
Follow-up with Kerri about status of peer support worker – Abanti
Ask sites about AC members to connect with clients about research - Abanti
Administrative/REB/Contract
Current REB Approvals
Durham: e-gift cards & family member assessments
Meeting scheduled for Monday to discuss COVID measures amendment
North Bay: e-gift cards & family member assessments, COVID measures
CAMH: e-gift cards & family member assessments, COVID measures
Sudbury: e-gift cards & family member assessments, COVID measures
Thunder Bay: e-gift cards & family member assessments, COVID measures
CFIR
CFIR amendments have gone through for North Bay, Niagara, Sudbury, and Waterloo – waiting on official approvals
Need to submit CFIR amendment for Thunder Bay, currently working on contract
Legal: have provided legal office with budget, and explained that work is being contracted by scientist from SickKids using our protocol
SickKids is asking for an REB submission at their site – Dielle is following-up on this
The e-NAVIGATE study has proposed a similar process so may need help with this when preparing REB submission
ECHO
First ECHO session is on September 18th
Circulated sign-up sheet for case presentations to sites
The newer hub members will be attending the Ontario Super Hub virtual training session
Advisory Committees
Engagement Evaluation
Andrea is coordinating meeting with Simone to discuss objective evaluation of AC contributions
Engagement survey data are being sent to Simone and Divya regularly
YAC
YAC will be working on quality improvement suggestions for Fidelity – Augustina is following up with Sandy and Janet
YAC members invited to Journal Club
Also interested in video/outreach
FAC
FAC Video has been sent out to everybody and received positive feedback
Lillian is following up with Sandy and Janet re: FAC quality improvement feedback
Planning a training session with Connie on what it means to be involved in research
Monthly meeting on Thursday
Patient Measures
Total Referrals received: 43 (Durham: 22; NB: 6; Niagara: 11; Waterloo: 3; Sudbury:1)
Baseline completed: 21 (Durham: 10; NB: 4, Niagara: 5; Waterloo: 1; Sudbury: 1); 6-month F/U completed: 2
Participants scheduled this week: 2, with 1 rescheduled for next week
Family participants scheduled this week: 1
Have recently received a lower number of referrals due to staff turnover and vacations at sites; this has been address at site meetings
Research team is actively working with clinicians to work around frequent rescheduling of participants, obtaining more context to assist with booking
Peer Support Workers
Kim has suggested their peer support worker facilitates research referrals
Kerri previously said their PSW was sick, Abanti will follow-up
For sites that don’t have a PSW, it may be helpful to connect a YAC member with a client
If youth are hesitant/interested but want more information on research involvement, we can see if a YAC member can connect with them
Implementation Outcomes
Data Collection Timeline
Discussed the plan for data collection at each site over the course of the project
Fidelity Reviews: baselines completed at first 3 sites, in progress for second wave sites
Trying to make more efficient by having less narrative in reports
Readiness survey will be sent out with all Fidelity reviews
Surveys are completed by each staff on a team to assess their motivation, self-rated skills, and perception of support to implement NAV
Received high survey response at first 3 sites, but not others – plan to increase responses by making the survey part of the package of Fidelity reviews next time
Got very good response at first 3 sites, but not from second wave
Some feedback from sites shows that newer staff are picking up NAV better than staff that have been in program longer
Will ensure sites are not getting all efforts in the same month
Established streamlined list of indicators that will help us understand how well programs are delivering model (i.e. how much they are contacting clients, extent to which delivering material)
Talking to sites now, showing them the indicators and introducing idea to them of collecting the data
Working with sites to pull random sample of program clients that have had exposure to NAV and they or staff will complete metrics about the last year
Feedback: We will need to work on how to incorporate elements of the model of care and participant-related factors that can affect virtual delivery of care and access
Janet will need to meet with the e-NAVIGATE investigators regarding Fidelity
e-NAVIGATE
Going forward we will include the e-NAVIGATE sub-study discussion during this meeting
Will need to have Wanda and Alison join – also Melanie who is co-PI
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