Wednesday, May 20th, 2020
Attendance: Andrea Alves, Abanti Tagore, Laura Grennan, Dielle Miranda, Charlotte Logeman, Augustina Ampofo, Simone Dahrouge, Mary Hanna, Jeff Rocca, Nicole Kozloff, Sanjeev Sockalingam, Dayna Rossi, Sarah Bromley, Lillian Duda, Janet Durbin, Aristotle Voineskos, Divya Bhati
ACTION ITEMS:
Follow up with ECHO planning team – Abanti
Follow up with sites and hub members about starting ECHO sessions – Abanti
Follow-up with Niagara about peer support worker for recruitment – Dielle
Follow-up with Simone about editing survey question – Andrea
AGENDA ITEMS:
New Research Staff
We are happy to welcome Charlotte Logeman, new Project Coordinator on the Slaight Research Team!
Charlotte will assist in coordinating a project that will support the development of resources, training tools, and evaluation of the NAVIGATE model of care.
ECHO
Implementation – ECHO
Abanti, Nikki and Sanjeev have met and discussed next steps in terms of the ECHO sessions
Accreditation is ending so have to make a decision on whether to extend/build curriculum further
Experience with other ECHOs is that people are feeling need to engage in Community of Practice
Can think about aligning the ECHOs to include informal sessions that bring people together
Clinicians would bring their own challenges and discuss, as opposed to formal case presentation
Would be interspersed with regular ECHOs later on
Next planning meeting has been scheduled for Friday
Collaboration Space/Forum
The forum for clinician Q&A would be separate from live ECHO; discussions on the forum would be used to inform ECHO sessions
Decision: we are going to revisit the forum, pause development at this time
PSSP has already established momentum by creating a strategic plan for the forum, and could use pre-existing EPION space in EENet
The EENet forum could be linked on the EPI-SET website so clinicians would not need to remember more web addresses
The forum will not be on the EPI-SET website since notifications are not well supported
The next step would be for Jeff to set-up a meeting with Dayna, Andrea, Laura and the EENet team.
Implementation/Onboarding/Training
COVID-19 Tips document for sites is nearly finalized
The document will be posted on the website and shared with sites
Laura and Andrea have uploaded all NAVIGATE documents for clinicians to the website
The COVID-19 document includes links to all NAVIGATE documents on the site
Advisory Committees
Advisory Committee Engagement Report Presentation - Dr. Simone Dahrouge
We don’t have a very large sample size so we will try to report back every 3 months
Advisory members expressed most interest in: conveying their experience, relaying the needs of patients and helping identify patient priorities
There was less interest about informing study design/operation
Overall, members feel comfortable contributing during their monthly meetings
FAC-specific results
Observed changes in how people felt in their ability to contribute earlier in the year
The FAC had good discussions about this with Dr. Voineskos and Dr. Foussias
It was decided that having a rotating schedule of committee leads attending the FAC and YAC would be beneficial
The FAC also supported the creation of a newsletter to highlight their contributions and study progress since this is a large study
The RAs have been really good about connecting people
Although there is a low sample size, the data is interesting
It is important to note that due to COVID-19, some members have not been able to attend/submit survey feedback
Also important to note the recent addition of new members may impact the dynamic of the group
YAC-specific results
There are fewer people at these meetings, but overall people feel they can express their views and have their views heard
Since there is a small number of respondents to the surveys, members may not want to respond according to how they feel because it may be intimidating
Solution: we can group several months of results together to aggregate data for a higher sample size
Lead-specific results
Positive overall, the leads feel comfortable
The leads have a lot of responsibility, but Laura has been awesome at helping and contributing
Youth and Family Advisory Committee Meetings
Janet and the Implementation Evaluation team to attend this Friday’s YAC meeting
New FAC member joining next month
Patient Measures
Recruitment Update
To date, we have enrolled 7 youth participants
We just received a new referral from Durham, and are trying to schedule 3 participants
Site Updates
Sudbury and Waterloo are ready to start research recruitment!
Dielle/RAs will be attending monthly site team meetings to discuss recruitment strategies and clinician engagement
Niagara: Dielle is following up with Kerri about involving the Niagara peer support worker in recruitment
Thunder Bay is interested in the research component, so Dayna is scheduling a meeting this week with Jen to get started on admin, REB and contracts for Thunder Bay
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