Steering Committee: May 13, 2020

Wednesday, May 13th, 2020

Attendance: Andrea Alves, Abanti Tagore, Laura Grennan, Dielle Miranda, George Foussias, Janet Durbin, Alexia Jaouich, Augustina Ampofo, Lillian Duda, Aristotle Voineskos, Sarah Bromley, Nikki Kozloff:

ACTION ITEMS:

• Follow-up on Durham’s comments and send back – Laura/Dielle

• Follow-up with sites re: their COVID questions and make edits to measures – Laura

• Upload updated protocol and ICF to the website – Andrea

• Share community of practice plan with the Steering Committee – Andrea/Dayna

• Connect with Sanjeev regarding ECHO schedule – Abanti

• Follow-up about the Peer Support Worker – Dielle

• Follow-up on how sites schedule first visit/research information sheet - Alexia

AGENDA ITEMS:

Administrative/Contracts/REB

REB Update:

• Approval from North Bay, recent amendment allows us to reimburse participants with e-gift cards

• Durham replied with comments, once we make the edits they will expedite approval

• Upcoming amendment for COVID-19 measures for research visits

  • Laura is in process of adapting the measures from a depression study

Feedback:

• Keep the medication lists sorted alphabetically by generic names instead of brand names

• Edit the “consumption” of news question to say “watch/read/listen”

• The next amendment also includes some administrative changes, like changing Krista’s name to Kerri’s for Niagara

Contracts:

• Durham contract fully executed

Clinical Trials.gov

• We are going to add more language about data sharing to our ClinicalTrials.gov page

• We referred to the data sharing language in the ModSoCCs consent form

• We will share de-identified data with those that request it, not specifying timeframe

• We will mention that investigators who are not project collaborators may require data sharing agreement based on institutional policies

Protocol Paper

• The protocol paper for BMJ was approved

• It will be shared with stakeholders once it is available online

Advisory Committees

Youth and Family Advisory Committees

• Janet and the Implementation Evaluation team to attend upcoming meetings (YAC in May and FAC in June)

• FAC has a new member joining on Thursday she is from Durham

  • This member’s loved one received NAVIGATE in Durham and then moved to North Bay and expressed that the transition was seamless. A great example of NAVIGATE working to standardize care

• YAC has potential new member – Laura is reaching out

Implementation/Onboarding/Training

Community of Practice

· Online Forum is being developed and tested by Andrea, Laura, Dayna and Jeff

• Soft launch goal is by June 1st

• We will share the plan and updates at next meeting

· Post-Training Calls

• Yesterday on IRT call, Piper discussed Module 5 and a case presentation

• Clinicians expressed satisfaction with seeing how to deliver a module and apply to a case

• Clinicians have been more engaged in the post-training calls since COVID-19

· PSSP Update

• The Implementation Team has been busier in the last 8 weeks helping sites with virtual care and NAVIGATE delivery

• The last couple Implementation Committees have seen active engagement, sites are connecting with each other

· ECHO

• It would be best to continue the ECHOs throughout the summer, especially during the pandemic when there is a high need for support and people aren’t on vacation

• Trainer calls will be wrapping up and we want to continue momentum through summer

• Revisit this with Sanjeev, confirm ECHO plan

COVID-19 Tips document

• Being finalized and distributed shortly

• Education services working with Laura and Andrea on this

• The document will also help support intervention-specific calls

• Long-standing clinician feedback indicated that the NAVIGATE documents were lengthy and not youth-friendly, COVID has helped accelerate improvements

• Some next steps will be to create fillable documents for patients to send back

• Virtual care is being well-received by patients based on clinician anecdotes

Patient Measures

Recruitment update

• 7 total youth participants enrolled and scheduling 2 more referrals for baseline

• There are no outstanding referrals to be contacted

• 2 family participants enrolled, 1 scheduled, and 2 being contacted

REDCap referral link

• Option added for clinicians to provide reason why a participant said no to research

• Will help us to modify our processes as needed based on feedback

Discuss recruitment strategies and clinician engagement

• Dielle will be attending clinic meetings, Dayna is coordinating

• Champion clinicians from Durham and North Bay who have been referring a lot of participants could attend some calls and share their experience with other clinicians

• Create a short EPI-SET “blurb” for clinicians to communicate to their clients, letting them know that their site is involved in NAVIGATE and the research study