In attendance: Sarah, Dielle, Alexia, Aristotle, Augustina, Paul, Janet, Jasmyn, Chelsi, George, Lillian, Nicole, Dayna
Action Items:
Protocol Amendments – Jasmyn
Connect with Divya regarding frequency of family/youth advisory engagement measures – Jasmyn
EPION Conference – Chelsi
Scientific Governance
Connect with PACT-MD – Chelsi
Email template – Paul
Service Measures and Outcome Committee
Fidelity summary to be sent around - Janet
Send out reminder through REDCap for site readiness survey – Jasmyn
PSSP to remind the directors to remind their staff about the site readiness survey – PSSP
Minutes:
Contracts: Durham
Obtained signatures from CAMH. Sent to Lakeridge Monday April 28th for signatures.
Protocol Amendments
Waiting for approval on the last CAMH Research Ethics Board (REB) submission
Frequency of family/youth advisory engagement measures – Lillian and Augustina to fill out as well. Diyva and Simone to train Chelsi and/or Jasmyn to interpret results.
Survey 1: Filled out by all members after each monthly meeting
Shorter survey
Good to have check ins after every meeting so we can make improvements
Survey 2: Filled out by all members at 6 month periods (dates of these surveys do not change based on when member joined the committee)
Survey 3: Filled out by all members every 6 months (more in depth survey)
Project Team Tele Conference Call Agenda
Intro & Administrative Study Progress Updates (Budget Report, REBs, Contracts, New Team Members, EPI-SET web portal)
Training
Implementation – PSSP/Site leads
Implementation – ECHO
Service Measures and Outcomes
Patient Measures and Outcomes
Youth Advisory Committee
Family Advisory Committee
Scientific Governance (Approach to abstracts, manuscripts, and other scientific outputs – corporate authorship, protocol paper)
Connect with PACT-MD to see their process to deal with issues around scientific governance - who would be involved and who would do what work. Connect with Shema from Geriatrics to send the PACT-MD data request forms
Paul has a template that could be used
Protocol Paper Manuscript
Nicole taking the lead on this, Jasmyn to assist
Project Team Calls – Every Month
Moving forward, the first Steering Committee of the month convert into Project Team Tele-conference calls – where all project members join and give an update on their working group/committee
The rest of the of the Steering Committees meetings will be ad hoc
Invite/determine presenters for EPION conference
Submission: May 21st
One presentation per outcome measure
One PI to be labeled as the presenter though they can still present in a group
Potentially doing 5 – splitting up training and implementation
Oral presentations are 20, 30, or 60 minutes
On-site tool to monitor clients contacts
Sites would like a tool to help them with documentation (whether that be paper based or Electronic Medical Record (EMR). The clinician contact form should be easy to fill out because it is mainly check boxes. It would standardize the way the information collected through care.
North Bay wants to switch from paper to build it within their EMR
Minimum information to get:
How often a module is being delivered
IRT can be more detailed (core modules vs the extra modules)
Which module was delivered (page 3)
Might scale back on some of the items regarding reflective practice so it will be easier to sort – up to each site (PSSP to be in communication)
Currently CAMH uses dashboard to capture the number of IRT session they deliver and if they were core vs the extra modules
No prescriber form. There was a COMPASS module which is a computerize assessment tool for the RAISE study but they didn’t have the funding to be continued. We don’t need to have prescriber to do it because its recovery focus not medication focused.
SEE form – Would be good to send to North Bay’s outsourced site for SEE. All sites should get the same form.
Overall, we will encourage the sites to use the full version of it. Using the template and then adapting it to either on paper or EMR
Youth Advisory Committee
Met last Friday
Currently revising the flyer and poster, thinking of recruitment ideas (possibility sending out emails to the clinicians, posting it within their hospitals, sending an email to EPION – weekly e-bulltin – Sarah can help with this), final review of the service user document, and recommendations on their on-boarding document.
No REB would be required for the posters
Implementation Committee
Durham and North Bay have launched April 1st
Niagara launched May 1st
PSSP specialists are currently have frequent conversations with the site managers, directors, and clinicians (documentation is a big part of this conversation)
Clinicians have started to use the modules and will come to their PSSP specialists with any concerns they have, so that a plan can be developed
Jeff has been working on the family education piece
Service Measures and Outcomes
Janet will email a summary
Site Readiness Assessment – 9 out of 15 responses
Send out another reminder through REDCap
PSSP to remind the directors to remind their staff
Sophie and Juveria are focusing on the family and patient piece for QI (Janet is in discussion with them)
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