In attendance: Augustina, Alexia, Sarah, George, Chelsi, Jasmyn, Janet, Dielle, Nicole, Lillian
Action Items
Operational
Follow up with Yvonne from Durham regarding status of contracts – Dielle
In-Person Training Evaluation reminder email – Chelsi
REDCap – Jasmyn
o Connect with Steve to create a REDCap for Mary (done)
o Ensure that the responses are not linked to the responder in REDCap if the email is sent through REDCap (to control for confidentiality)
Clarification regarding interim reporting to Ministry– Aristotle and Paul
Committees
Clarification of Update Tool – PSSP
Share tracking log – Alexia
Follow up with Sheila and her family clinicians regarding potential family members for family advisory committee – Chelsi
Add recruitment strategies for family/youth advisory committees – Jasmyn and Chelsi
o For advisory members to go to the sites and attend group meetings/family meetings to engage potential members
o Potential for advisory members to connect with other family or youth members they may still be in contact with
Minutes
Contracts
Durham
Dielle to call them after SC meeting to get a sense of where things are at. Next step would be for Aristotle to follow up. Need fidelity to start within the month.
Though we have formal approval from REB, no study activities can begin until the contracts are signed.
Niagara
Partial signatures, waiting on Niagara to sign the last one
EPI-SET Documents
To be looked at during the implementation committee meeting and the youth/family advisory committees
In-person Training Evaluation
5 responses
Chelsi to send out a reminder email to the sites.
Committees: PSSP Update Tool
There are two tools (1) is the Tracker and (2) is the coaching plan
The Tracker Tool is more for project development
The Coaching Plan needs community input and might take a while before it can be presented.
Overall, need a way to track PSSP progress in a detailed orientated way. A one-pager or an email would not include the extent of what PSSP is doing. Need a content repository of sorts or a rolling message board so that multiple people can contribute at the same time (ie; Slack, Asana).
Conversation to be continued at Implementation Committee Meeting and templates to be circulated.
Readiness Survey
Currently 47 items. Should differentiate in the email this is separate from the in-person evaluation. In progress of being uploaded to REDCap
For PSSP to give an active reminder; verbal communication to make that connection
Should be sent out through REDCAP
o Can do an automatic reminders and so we know who responded
o Jasmyn to connect with Steve and Mary to create a REDCap for Mary so it can come from her
o Ensure that the responses are not linked to the responder in REDCap if the email is sent through REDCap (to control for confidentiality)
ECHO Project Planning Session
Is there something embedded in the Grant that outlines what we are measuring?
Section on sustainability and capacity building over time
Our deliverables; we are using ECHO capacity tools (including staff engagement, capacity building, etc)
Using this to measure the success of ECHO in relation to this project
Please refer page 37 of the grant (Appendix pg 91-95)
Lead of ECHO sessions
The lead will make final decisions when necessary
Goal is for CAMH to be the hub to start then being a ‘super hub’ allowing for the other sites to gradually become the hub themselves and new sites, the spokes.
The sites do not know this yet, as to not overwhelm them
Governance Structure and Decision Making
For future discussion
Not sure if we need one, as we have one for the whole project, though that will not exist in 4 years
Annual Reporting
CIHR does not require annual reporting
REB does require annual reporting
Ministry states that the project should do reports – Aristotle and Paul had a discussion with the ministry regarding interim data analysis reporting
Youth/Family Advisory
Follow up with Sheila and her family clinicians regarding potential family members
Family member criteria for membership
o Currently the sites understanding is that the family member’s child needs to be finished services or about to be discharged
o Lillian believes that it should remain this way as family members will be less likely to volunteer and give feedback while their child is in the middle of care. It may not be a priority for them.
o Decision to keep the same criteria
For advisory members to go to the sites and attend group meetings/family meetings to engage potential members
Potential for advisory members to connect with other family or youth members they may still be in contact with
No cap for the youth/family advisory committee
Comments