In Attendance: Alexia, Jasmyn, Dielle, Lillian, Augustina, Sarah, Chelsi, Eva
Action Items
Conference Attendance from Project Members
Dielle:
To figure out cost of those who have already committed to coming
To see how much money we would spend on travel
Augustina/Lillian
To present the opportunity to the youth members
To find out how many days they are interested in going (for one or both days)
Share the policy/practice for the process for family/youth members to attend conferences – Alexia
Post Training Calls
Email Delbert asking if he would be able to do 30min prescriber calls instead of the 1 hour calls – George
Once length of prescriber calls is decided, email site leads and give nurse option as well – Chelsi
Follow up with Shirley regarding the attendance of the SEE calls – Chelsi
Committees
To inform PSSP team that recruitment will begin Aug 12th - Alexia
Update Statement of Collaboration with ECHO language – Jasmyn
Training New Sites
Figure a training timeline/logistics for new sites – Sarah/Aristotle
Provide Sudbury with a deadline - Aristotle
Minutes
Implementation Committee
The NAV trainers will be joining the August 21st implementation call at 1:15pm to relay themes they are picking up on from the post-training calls.
The PSSP specialists, site leads, and Alexia should be on this call
Conference Attendance from Project Members
There are many individuals on this project, have to be mindful of our budget and principles (don’t necessarily need a written policy regarding it). Want to ensure everyone has the opportunity to join while keeping in mind the budget.
We can potentially ask CHIR to amend the budget in order to do a reallocation of funds
Although it is typical for money to be left over in year 1, often projects for over for a year so we would want to save some money for that
If an individual is presenting at a conference, they would be a priority for attending
Therefore if the advisory team members are interested in going to a conference now, they might not be able to go next year when they have more members (will need to take turns)
Dielle:
To figure out cost of those who have already committed to coming
To see how much money we would spend on travel
Augustina to present the opportunity to the youth members
Lillian/Augustina – to find out how many days they are interested in going (for only 1 or both days
PSSP
If they have conferences it usually doesn’t come out of the grant budget but by the budget the staff are govern by.
They make a distinction because the youth/family and the actual employees of PSSP
Alexia to share the policy/practice for the process for family/youth members to attend conferences
Need to figure out if we would still provide hourly compensation for the conference for the advisory members
EPION had 40 bursaries, though only one that was dedicated to CAMH – already used
Post-Support Calls
Issues regarding the prescriber calls – physicians are only have a certain amount of hours within the clinic, and sometimes will have to miss the call.
George to email Delbert asking if he would be able to do 30 mins instead of the 1 hour calls
As a last resort to have a nurse represent the physician on the call
The SEE role only currently exists at the Niagara site for about a month. Durham is looking to hire one, though they may have to outsource this role.
A potential for Shirley to walk through her slides and the training on these calls with the new people that will be hired
Patient Measures and Outcomes
Family Assessments
The patients are completing the 36 item of the WHODAS
The family will complete the 12 item WHODAS in addition to the Life Skill assessment. Both the advisory committee and the SC think that the questions within the Life Skill assessment are good and we can still compare the 12 item WHODAS with the extracted items of the patient 36 item one.
Timeline for Recruitment
George and Jasmyn have vacations in July
Amendments have to go through to all of the sites because any assessments start
Will push recruitment until Aug 12th - Alexia to inform her team regarding this
Decision Making
Aristotle to sub in for George while he is away (George is back on Aug 7th)
ECHO
Waterloo-Wellington joining the sessions
Preferred that the site staff and mangers read the education materials and modules so they at least know what their roles are about (to roughly know the concepts, acroymns, etc.) before joining in on an ECHO.
To have a bit of a didactic presentation or a full training before the new sites join the ECHO calls so they have the context.
We would want the new staff to have some experience around NAVIGATE even if it’s role playing
The 8 ECHO session will end around April 2020, though the next round (20 sessions) won’t start until after the Post training calls are finished (around May 2020)
The action ECHO session competencies are built off of the NAV model
If they joined the first 8 sessions (even part way through), data would not be collected, they would not present a case, though they can give recommendations – this would be a good time for the facilitator to reference and connect their recommendations to the NAV model
ECHOs usually like to have everyone on-boarding within the first few sessions so they can build a community of practice – though they are looking at opening it up at multiple time points.
Statement of Collaboration
SC had no edits to be made
Jasmyn to update all SoC’s from the sites with this language
Note Taker
Iman can’t support this task
Possible for the IT support or the ZOOM moderator to take on the role of the note taker
Need to iron out the ministry funding for an ECHO staff to support this project
Have time in the 30 min debrief to collect recommendation – that way all hub members can contribute
Training New Sites
Sarah and Aristotle to meet to iron out the details and figure out a timeline
Aristotle to give Sudbury a deadline
Waterloo-Wellington had concerns regarding not receiving the same training with the US trainers as did the other sites. The content will be all the same even if the US trainers don’t implement it.
Look into the budget to see if there is enough money to support the NAV trainers
Implementation Update
Al Cudmore to take over Sandy’s position – in Niagara
Sandy is moving to evaluator – for the fidelity
Rebecca (replacement for Nandini) to attend meetings? – she doesn’t have to come as Alexia will update her
Service Measures and Outcomes
Feedback was helpful for fidelity
Bringing Sandy into the fidelity – and what makes sense for the other two sites for Rebecca – she would be more than happy to stay for the two new sites joining in
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