In Attendance: Alexia, Jasmyn, Dielle, Lillian, Augustina, Sarah, Eva, Sanjeev, Nandini, Rebecca, Janet, Nikki, George
Action Items
Check if Family Advisory can do e-learning feedback (budgetary) – Dielle
Make an engagement and accreditation log – Chelsi/Jasmyn
Send around SEE orientation page ¬– Sarah
Update statements of collaboration to align with ECHO – Jasmyn/Chelsi/Dielle
Lillian to connect with Chelsi/Jasmyn around sharing documents with Sunnybrook – Jasmyn/Lillian/Chelsi
Send Service Measures and Outcomes Terms of Reference comments to Chelsi by next week, or we will assume it is approved! – Steering Committee
Minutes
Family e-learning modules
E-learning for family intervention is ready to be piloted (6 modules)
It is a true pilot - learning it themselves and going through it fully (including videos, worksheets, etc.)
At end of each module, there is a guided feedback tool form
Our Family Advisory Committee could potentially do this – we would want to pay them
Is this what we want to do?
Education services has family but not specific target audience (EPI)
Dielle will confirm the numbers but thinks it should be ok to do
How many of the 4 members will complete this is TBD
We should track engagement activities for CIHR annual reports – research team will make a log
SEE Training Support Calls – plan for when site staff leave the position
There is a need for effective onboarding
If there is only one SEE role at a site, what happens if they go?
For training – we have an orientation page with various links for the interventions (not really optional)
SEE tends to be a bit more straight forward than some of the other roles, follows individual placement and support (IPS) model
Sarah will send around orientation page
Will be part of the onboarding package that PSSP is putting together
Additional question from Family Advisory – if youth aren’t ready for SEE yet when they start NAVIGATE, how will this be reflected in the program evaluation?
Sarah said this shouldn’t be an issue, this was reflected in the original RAISE study as well
ECHO project planning update
Continue to work on different roles for team members
Hub members, recommendations, etc.
Discussing and finalizing core competencies and how they align with core modules
Competencies will be assessed for all staff at baseline and 1-2 times after; staff will record their role on team when they complete and expected competencies can be aligned with role; this assessments may be potential data source for assessing NAVIGATE delivery/fidelity.
Working on case form, close to being able to pilot
Highlighting modules of NAVIGATE as a part of the form
CME Accreditation – just got approved (continuing medical education for physicians, other clinicians also often track this)
Will be updating statement of collaboration to align with ECHO’s usual statements of collaboration
Will be part of our amendments for first part of the contracts with the sites
Fidelity Assessment
Scale and item ratings are being aligned with D. Addington’s most recent version of the scale and US assessment approach; this is a change from the original EPI-SET plan to align with Ontario EPION approach;
The Steering Committee discussed rating approach for a small number of items where Ontario context differs from US application;
Decisions:
Items related to prescribing apply only to clients with schizophrenia-spectrum diagnoses – this subgroup needs to be identified for this rating
Partnerships are acceptable to deliver some components of care such as services for substance abuse but programs need to monitor access and care received
Psychoeducation delivery – requires evidence of using manualized approach with appropriate training for staff
Aligning with US project approach and scale version has resulted in some rating changes and delayed reports but we will move on them now.
Family Advisory Question – Sharing with Sunnybrook
Can we share the Family Advisory Terms of reference, etc. with Sunnybrook? Question from Hugh.
No reason why not
***Connect with Jasmyn/Chelsi before doing so (e.g. to take out names, confirm which documents are to be shared, etc.)
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