ACTION ITEMS
Connect with Divya and Simon re: objectively measuring YAC/FAC contributions, QI – Andrea
Email site leads with YAC/FAC schedules – Andrea/Laura
Follow-up with Thunder Bay re: new site lead preparedness – Sarah
AGENDA ITEMS:
Administrative/REB/Contracts
REB
Currently following up with site REBs regarding amendment submissions
Dielle followed up with Sudbury, they are reviewing
Received email approval from Naigara, waiting for official approval
Lakeridge has proposed that we submit a new application instead of an amendment for COVID measures. We will be meeting with the chair next week.
Submitted amendments for CFIR interview to CAMH REB and started contract process
Thunder Bay Site Lead
Tiffanie Stubbings (program director) and Joy Kolic (nurse practitioner) will be new site leads
Joy will take on the NAV director role and Tiffanie will be more administrative
Joy is the only prescriber for CMHA (not just EPI service)
Sarah has reached out about who will be the program representative, waiting to hear back
Sarah will be following up with Thunder Bay about this
Dayna has met with Joy and she will be attending the upcoming Project Team meeting
Advisory Committees
YAC
YAC meeting rescheduled for tomorrow
Will be discussing e-gift cards, Newsletter and Terms of Reference
Updating NAVIGATE manuals?
o Based on feedback from last Project Team meeting about language in the NAVIGATE manuals, some YAC members expressed interest in updating the manuals/revising language to be more youth-friendly
o We want the YAC and FAC to be involved in this kind of work, but would need to determine how first
o This has been on the team’s radar but there are some challenges, including: staying true to Fidelity, lengthy and expensive process, publishing considerations
o It would be nice to revise the language together with the digitization of the manuals
o While it will take years to revise the manuals and replace old material, as new resources are developed (like e-learnings), we can leverage the expertise of the advisory committees to ensure any future materials are improved.
o Augustina is meeting with Sandy next week to discuss how to approach YAC with opportunities and make it clear that implementation takes time, have a session on research vs. QI
o We can also do a session on different projects like eNAVIGATE and adapting NAVIGATE for youth without psychosis
o No suggestions are wasted, we just may park them to use on other projects.
o They are all valuable but may be implemented at various times which are difficult to predict.
o It would be helpful to have a more academic perspective on patient engagement and how to work through an issue like this.
Include Divya and Simone to objectively measure contributions (e.g. partial, full implementation)
FAC
FAC is working on video, will review Terms of Reference, will provide QI feedback for Fidelity reports
o FAC members have already done some recordings
o Lillian had good conversation with Connie Putterman re: supports that CAMH could provide with YAC and FAC about what it means to be involved in research
♣ Laura and Lillian will work with Connie about setting up workshops/sharing materials
Andrea and Laura are coordinating guest/investigator schedules
ECHO
Next session on Tuesday Aug 4th on ‘Healthy Lifestyles and Metabolic Factors’ by Dr. Mahavir Agarwal
Feedback: have seen a shift in the ECHOs the last few sessions with great engagement.We are heading in a good direction in terms of curriculum and choosing more practical based topics.
Expecting good turnout and engagement in this upcoming session based on feedback
Will be finalizing our full curriculum soon
Working with PSSP for ECHO time change for September onward
Brochure created for ECHO Cycle 1 Post Events Report to the accreditation department, this is important when applying for new accreditation
Exploring alternate dates for fall ECHO sessions, working with PSSP
Need to get this done 4 weeks in advance
Patient Measures Recruitment Update:
Total Referrals received: 33
Baseline completed: 15 (Durham: 10; Niagara: 2; NB: 3)
6-month Follow-Up completed: 1, scheduling more
Participants this week: 1
Currently contacting youth and family participants to book more visits
Sudbury research orientation meeting scheduled for July 30th and will start attending regularly thereafter, hopefully this will push new sites to send in referrals
Waterloo virtual site visits starting weekly
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