Action Items:
Operational:
Incorporate revisions from Durham-Lakeridge REB – Nadia/Chelsi
Circulate final EPI-SET Project Meeting Agenda for January 22nd, 2019 - Nadia
ECHO:
Provide date and time options for standing ECHO Implementation Project planning sessions – Sanjeev
Doodle Poll to be circulated based on options – Nadia/Chelsi
Reach out to Christine for a sample ECHO Project Plan – Chelsi/Nadia - DONE
Minutes:
Operational:
REB & Contracts:
Received preliminary approval from Durham-Lakeridge REB after full board review
Governance Structure
Governance Structure terminology → Operational committee was selected over Working Groups
Each operational committee can provide their own mandate. We have provided roles and functions as a starting point. Each committee will be able to build on these suggestions.
Each operational committee will liaise through the Steering Committee, which provides an overarching framework and ensures a flow of communication between project committees.
One representative from the Steering Committee and a research analyst will be members of each project committee. These representatives will circulate minutes and provide regular updates to the Steering Committee to facilitate communication across project teams.
EPI-SET Project Team Meeting – January 22, 2019
This call will review the governance document and individual committee membership on January 22, 2019 from 1-2PM.
The meeting will also summarize progress to date and upcoming project activities.
Implementation:
ECHO
ECHO Implementation Committee to start weekly meetings as of February 2019
Committee Members: Sanjeev, Eva, Christine, ECHO Research Coordinator, Clinicians (to be identified by Sarah), Laura Williams and Milena Gosk
Weekly planning sessions will determine the structure, curriculum and content of EPI-SET ECHO
Christine Mitchell to provide a sample ECHO
Need to identify two co-leads for the EPI-SET ECHO. Outlined below are the lead’s qualifications and responsibilities: - Chairing meetings - Ensuring that recommendations are sent out on time - Ensuring that recommendations align with EPI-SET standards - Synthesize information and distribute case presentations - Must be trained in facilitation - Lead would ideally continue their role beyond the duration of the study and act as an ECHO EPI-SET champion moving forward
ECHO calls will occur on a monthly basis for the first year. Frequency will increase after the first year to 2 per month as post-training NAVIGATE support calls finish.
EPION
To explore discuss EPION’s role for long-term sustainability
Study Initiation
Study recruitment will be dictated by site needs and preparedness.
Recruitment will vary by site and will take place over a 6-month roll-out window.
Sites will require on-going training throughout these initial six months which is provided by the post-training support calls.
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