In Attendance: Dielle, Sarah, Nandini, Aristotle, George, Janet, Jasmyn, Lillian, Alexia
Action Items:
Operational:
Remove Ron McAllister from governance structure –Nadia
1 page summary of NAVIGATE for the sites -- Sarah
Follow up with Durham REB and North Bay/Niagara contract– Dielle
Committees
Provide Family Advisory Committee with research on NAVIGATE/the stats on outcomes vs the rest of the province – Aristotle to forward to Chelsi
Create a tentative agenda for the youth/family committees to give to the lead representatives – Chelsi/Nadia/Karleigh
Email committees regarding drafting their terms of reference/committee goals – Chelsi
Implementation Committee – Chelsi - Send scheduling coordination email to implementation committee (PSSP/ECHO/Training Expert Leads) - Follow up with George/Sarah regarding meeting after SC - Site call on February 8th – updating the site leads on the implementation committee meetings – Sarah
In-Person Training
Steering Committee needs to be at the training - Change schedule to a ‘working lunch’ for the first day – Chelsi - Give physicians an option to ZOOM in over lunch on the 13th – Chelsi
Update outlook invitation – Chelsi
Send email to ECHO regarding: – Chelsi - Need representation for the working lunch - Education team and sustainability modules - Frequency of the project planning meeting
Catherine Ford to be added to the steering committee meetings – Chelsi
Robert McCain is potential in our portfolio – Nandini to confirm
1 pager due after the EPION meeting – Nandini
Contact Augustina regarding availability for the EPION meeting? – Dielle
Minutes:
Family/Youth Advisory Committee
Karleigh will eventually taper off and Chelsi/Nadia will support the family/youth advisory committees with the leads Lillian/Augustina
Create a tentative agenda for the committees to give to the lead representatives
Family/Youth Advisory Committee members to present to the family workers who will be coming in for the in-person training on the 14th. Lillian has a meeting from 1-4pm.
Frequency of the Implementation Committee Meetings (PSSP/ECHO/Trainer Experts)
Send an email to the committee members so they can start the process to decide on their own terms of reference, their milestones and objectives. Once committees have completed this they should send a draft to the steering committees to approve.
Send a coordination email to the Implementation Committee (PSSP, ECHO, and Training Experts) – connecting them to meet
PSSP meets from 1:15-2:00pm every Wednesday after the steering committee meetings to discuss updates
George and Sarah to join after current SC meeting
Follow up with George and Sarah regarding this meeting
There should be an implementation meeting before the in-person training with the implementation site specialists
Implementation Landscape Interview
Sarah –concerned that the sites won’t be starting the NAVIGATE process soon enough.
The need to provide the consistent messages to the sites
Alexia – learning about site readiness in order for her to speak towards implementation of NAVIGATE. Questions around the starting date of NAVIGATE in its entirety
Aristotle to Alexia – does PSSP have general implementation concerns/ways to handle them?
The update site call on the 8th should be used to update the site leads on the implementation committee meetings
Communication with the Sites
There is a need to over communicate things to the sites in various ways
Krista’s (Niagara Lead) want for a broader overview of NAVIGATE
Sarah working on a 1 page summary of NAVIGATE to the site: What is NAVIGATE? What is part of the research study? What do the sites need to do for each aspects of the study?
In person training
Sustainability modules (education team to come) for the lunch
SC needs to be at the training
A ‘working lunch’ for the first day
Give physicians an option to ZOOM in over lunch on the 13th
Provide a broad high level overview of NAVIGATE and the EPI-SET project
Send update to the outlook invitation
Evaluation rather than research
An ECHO representative should be there for the working lunch
ECHO Project Planning Meeting
Sarah and George only for the initial meetings and then the physicians and 3 clinicians to take over
Get the layout of these meetings in regards to the frequency – check with Christine Mitchell (ECHO coordinator)
PSSP
Jeff Rocca working on the 1 pager
Needs to vetted before the EPION meeting – aiming for that meeting
1 pager due after the EPION meeting
Is Augustina available to go to the EPION meeting? – Dielle
REB/Contracts
Dielle to follow up with Durham REB
Dielle to get Aristotle signature and return contract to North Bay
Teleconference Meeting - every 3 or 6 months
Catherine Ford to be added to the steering committee meetings
Robert McCain is potential in our portfolio -- Nandini to confirm
Over the first year it should be every 3 months, thereafter every 6 months
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