In attendance: Lillian, Janet, Jean, Alexia, Sarah, Augustina, Chelsi, Dielle, Nadia
Action Items:
REB:
PSSP team to provide feedback on Durham - Lakeridge Health consent forms before December 14, 2018 at 12:00pm if time permits – Janet, Alexia, Mary Hanna, Nandini
Implementation:
Discuss updated implementation landscape at next meeting – Alexia
KE team to create 1-page ‘What is EPI-SET Project’ document – Nandini/Alexia
The following documents are to be forwarded to Nandini & Alexia: |NAVIGATE description - Sarah/Janaki |Lay project abstract - Dielle
EPI-SET Web Portal:
Add staff on-boarding tab for sustainability - Chelsi
Minutes:
Operational:
REB & Contracts:
Lakeridge comments received → want Grade 8 readability level
Consent forms have been circulated to Augustina and family committee members for review
Full board review on January 7th, 2019
Alexia suggestion → PSSP to provide feedback from knowledge exchange perspective to work on readability and plain language of consent forms by December 14th, 2018
Niagara reviewing contacts on December 18th
North Bay has signed the contract (can’t find the signed form)
Pre-Training Calls
Sarah → calls are going well
NAVIGATE IRT modules presented flexibly to sites by Piper (trainer)
Web Portal
Log-in with CAMH specific email → see attached web portal orientation guide
Sarah & Janaki working on summary of each NAVIGATE role → currently being reviewed by George
Internal coordination procedures between central and PSSP teams to be discussed Friday December 14th to streamline website uploads
Newsletter template developed for future email updates about web portal content
Add on-boarding tab for new staff getting training on NAVIGATE at CAMH and the sites to support project sustainability with staff turnover
Family/Youth Advisory Committees
Introductory meeting on December 11th, 2018
Lillian → only one other family member with lived experience (other family member may not be able to continue participation). Highlighted the importance of recruiting family members at the sites.
In future, there may be an option for advisory committee meetings to be done over the phone
Need to reach out the sites in-person or via ZOOM to help with recruitment at the other sites → Lillian & Augustina could be part of this process
Augustina → in-person meeting would communicate the importance of site engagement (North Bay might need to be done over ZOOM because of the distance)
Implementation:
Landscape Interview
Hold-off until next meeting
Interviews to be done in late February/March 2019 after in-person NAVIGATE training
Interview guide has gone through a few iterations already
Knowledge Translation
Alexia → Develop key messages about the project to be shared with other agencies
Develop 1-page document to describe EPI-SET project and NAVIGATE to other agencies (EPION)
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