In Attendance: Augustina, Lillian, Dayna, Dielle, Kevan, Laura, Nikki, Janet, George
ACTION ITEMS
Committees
Follow-up regarding timeline for advisory committee surveys - Dielle
Reimbursement for advisory committee members - Dielle
REB/Contracts
Sudbury renewal is due September 15. Draft will be sent to Steering Committee mid next week – Dielle/Kevan
Contract amendments for sites to be reviewed and finalized by end of next week - Dielle
Post Training Calls
Email physicians re: attendance and engagement at support calls/ECHO: George to speak with Aristotle when he is back - George
Email Delbert re: support calls being extended to April 2020 since they were started one month later in May (instead of April) - Dielle
EPION/In Person Training
Follow-up call with Susan Gingerich about training in Nov - George/Sarah
Email sites about tentative dates and ask them to hold both dates in their calendar (Nov 18 and 21) - Dielle
Implementation team to 1) coordinate and schedule SEE calls with trainers and 2) get feedback from sites about safety SOP with the sites (sites to respond and provide feedback by mid-next week)- Dayna
Draft agenda for Project Team Call next week to be sent to SC for review – Dielle
ECHO
Upload ECHO slides to website once recommendation and summary is provided – Nikki/Kevan/Dielle
Follow-up regarding site IT needs – Dayna/Dielle
Reach out to Maurey about options for AV packages (webcam, mic etc.) – Dielle
MEETING MINUTES
Updates
New research analyst, Laura Grennan, was introduced. Two other RAs have also been hired for SPOR - starting Sept 3rd and 9th
Committees
YAC and FAC baseline surveys have been sent to Simone—starting to look at data and pull together results
Family Advisory Committee cancelled this month as many couldn’t attend. Next meeting is September 12th
REB/Contracts
REB approval from CAMH has been received
Dielle and Laura to work on REB amendments for the other sites
Post Training Calls
George and Aristotle to speak with physicians about attendance at Prescriber Post Calls and ECHO; concerns have also been expressed by the sites about physician engagement
Prescriber Post Calls –Delbert is fine with half hour calls; from Oct onwards the calls will drop to once every 2 months with the last call ending in April; Dielle to email Delbert regarding end date for Prescriber Calls
EPION/In Person Training
EPION registrations for advisory members and some project team members have been completed; site leads to confirm if their registration will be covered by the program
Sites and PSSP are inquiring about the training day, as EPION has started to make travel arrangements for some of the members—some of the North Bay team members have their flights booked Nov 18-20
George to follow-up with Susan on call last week and confirm training dates. Susan expressed concerns about training new sites based on how things were going with the current sites
Admin
Project Team Call is next week. Dielle to send draft agenda Steering Committee for review (completed)
EPISET web portal–need to upload all meeting minutes for committees and ECHO sessions from May/2019 onwards
ECHO
Pre-survey/baseline – sent out last week
Notes from the first ECHO session:
Overall good attendance from the clinicians but poor physician attendance
Challenge – encouraging site groups to actively participate and balancing that against timing of session
Avoid ECHO lingo as it is confusing to other sites
Technology barrier to participation; it was hard to hear some people, some not in frame. Dielle to follow-up with sites and ECHO about tech infrastructure and available packages for mic/camera/webcam etc.
Lillian suggested that we can provide the sites IT specs as it would be easier for them to procure it and invoice us.