In attendance: Dielle, Sarah, Nicole, Chelsi, Jasmyn, Janet, Catherine, Lillian, George
Send edited contract back to Durham – Dielle
In-person training evaluation report – Chelsi to email Steve
Collect IRT pre-training recordings – Chelsi
Discussion of onboarding during Monday meeting – George and Sarah
Look into Waterloo-Wellington REB requirements – Chelsi/Jasmyn/Dielle
On-hold dates for all team member tele-conference call – Chelsi
Outlook invite for stand in meeting times for the Patient Measures and Outcomes Working Group and update gov. structure – Jasmyn/Chelsi (done)
Send Service Measures and Outcomes outlook invite to Jasmyn for the purpose of meeting notes – Janet
Discussion around Anindita Bose to potentially take ECHO session minutes – George/Sarah
Email Sanjeev/Eva to see when the next ECHO facilitator training is – Chelsi
Follow up with PSSP to inquire about their project management tracking needs – Jasmyn
Niagara fully executed
Durham made some edits
Dielle/Jasmyn had meeting with CAMH legal with additional edits
Dielle to send contract back to Durham
CAMH REB Amendments
Two main edits were sent out this round; including participant/advisory group compensation and qualitative interviews to evaluate engagement within the advisory groups
All other amendments will be incorporated in the next round
In-person Training Evaluation
Another reminder was sent out last week via PSSP personnel. Still have 18 out of 24 responses.
Good response rate. No more reminders to be sent out as the sites should focus on the site readiness survey.
Steve to create report
We should start REB and contracts with the site
In progress: education modules with the NAVIGATE content. This won’t be ready in time to onboard the Waterloo-Wellington site.
Potentially use the pre-training IRT videos to start. Permission to record? Access?
Potentially having in-person training with smaller groups. Annual re-training for everyone?
Does original training vs. what we for this site have an impact on fidelity? Follow-up
We are not contractually obligated by the U.S. trainers to use them for future NAVIGATE training as we are adapting the content to fit a Canadian context. Later discussion regarding calling NAVIGATE something else as it will be within the Canadian context
Onboarding new staff within the existing sites as well
George and Sarah to discuss new CAMH staff onboarding
Using the in-person training evaluation results to guide training. Then re-administer training evaluation.
All Team Member Tele-Conference Call
Last call was January 22nd. Decision to have an all members call every 3 months for the start of the project.
Chelsi to send out on-hold dates for this call to the SC (end of April/beginning of May). Then send out a wider Doodle poll with all dates to the larger team.
Ensure that at least one member from every committee to attend to provide updates and progress.
Take attendance and PSSP specialists to reiterate the importance of attendance as it is part of the NAVIGATE package
Patient Measures and Outcomes Working Group
Will meet bi-weekly Mondays from 1:00-2:00pm (reconsider to monthly later on)
Jasmyn to send outlook invite
Service Measures and Outcomes Working Group
Meets monthly (first Friday of every month from 1:00-2:00pm)
Janet to send invite to Jasmyn for the purpose of meeting notes
Using the Don Addington scale to assess fidelity with a tele-fidelity approach, then team members administering in-person chart reviews.
ECHO Project Planning Sessions
Sanjeev and Nicole to be co-leads
Anindita Bose to potentially take minutes for the purposes of recommendations
Chelsi to reach out to Sanjeev/Eva to see when the next facilitator training is
Tracking Project Management Tool
Jasmyn to follow up with PSSP to inquire about their needs
EPMO does not use a project management tool, only some staff use Microsoft Project, though CAMH does not have a license with them and it is likely more expensive than other tools
$10 per person per month (over the course of 3 years, $10 000)
No corporate account
Free up to 15 people
Jasmyn to send screen shot of how the research staff is currently using it
Potential to have one ‘view-only’ account and then one account per committee lead to edit