November 24nd 2021
Attendance: Nitha, Carol, Anne-Marie, Sandy, Dayna, Lauren, Kim, Dielle, Sheeba, Janet
Action Items:
· Reach out to site leads to extend contracts – Dielle
· Explain the new readiness survey consent to teams – Site Leads
· Reach out to site leads to coordinate delivery tracking - Sandy
Minutes:
Research update
o CIHR Grant from 2018 will be extended (current end date is March 2022)
Dielle will reach out to site leads to extend site contracts (current end date is March 2022)
Official start date was April but the letter came in August so some time was lost
Implementation of NAVIGATE only really started in mid-2019 and early 2020.
Hopefully to ramp up patient recruitment in the next few months to until Spring 2022 and then wind down to only contact people through previous referrals
o Reminder to teams to approach clients who are in the program and re-approach clients who have previously said no
o Reminder to teams to send in all referrals regardless if the client says yes or no
o Kim will meet with Dielle tomorrow to discuss CFIR
Readiness Assessment
o Consent process has changed from last time
o Survey will be delivered through a link. The first page will be the consent form.
Because it is a formal consent, the clinicians have to initial on the bottom of each page of the consent
o Assessment will roll out early next year
o Concerns: because the survey is not technically anonymous anymore (because of the consent and initials), clinicians may not answer truthfully
Team leads will not be able to see who answers the survey
Name will not be on the survey and the consent form will be separated from the survey results
Survey is still anonymous and consent won’t be linked to the survey
o Purpose of the survey is to see people’s perspectives on feasibility, organizational supports, perceived skills to deliver model, impressions of NAVIGATE, thoughts of different training components
CFIR is similar but only 2 people from each site get the interview. All clinicians get the readiness assessment
o Will site leads be able to get their clinician’s feedback about the program?
Yes, implementation team can summarize the feedback and give it to site leads
Delivery Tracking
o Will start in January to March
o How difficult will it be to pull out the listed data for deliver tracking? And is there anything sites are not collecting that is on the list?
Total client contact will be difficult to find for some sites
o Will the clients from last case pull and this case pull have any overlap?
Previous pull was for clients from 2019 and this pull will be for 2020 so there shouldn’t be for overlap
o Sandy will review the dates in case there is any overlap
o Sandy will be reaching out to site leads to schedule someone from PSSP to go to the sites
Site leads can discuss with Sandy during that time
Comments