Attendance: Rameiya, Dayna, Kerri, Kim, Anne-Marie, Josette, Janet, Alan, Lauren, Jeff
Action Items:
1. Follow up with Kim re: translation services and date required – Rameiya
2. Discuss what constitutes completion of a module next week – Dayna
3. Share de-identified baseline data with site leads at an upcoming implementation meeting – Janet/Rameiya
Minutes:
Sharing Innovations:
- Working on a communication plan to get site innovations out (adapting to local context - innovations)
- Examples of site innovations/adaptions: North Bay – combination of SEE + IRT clinician; Niagara – Facebook livestream
- Site leads will decide on what innovations to mention during implementation calls and only share if their site has any innovations/adaptions
- Innovations will be shared in a newsletter for sites which will be different from the research newsletter
Research Recruitment:
- Waterloo: Case load is increasing so remembering to recruit for research is hard
- Clinicians want the patients to be steady enough before they recruit them for research
- Currently not recording if they have said no but will start to
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- Sudbury: Research recruitment is done at the orientation sessions but then clinicians work with clients to determine when they should start research
- Ability to contact the client and follow up re: research is the barrier -
- if there needs to be a bit more time to build rapport or trust with the client, clinicians will wait to refer them to research
- Niagara – Clinicians also wait to build rapport with client before research recruitment
- North Bay - Clinicians ask consistently about research; hasn’t entered anyone in redcap because there are no new accepted referrals
- A suggestion is to have youth from the YAC attend weekly/bi-weekly research site meetings to discuss importance of research and why they value it
- Inpatients vs. Community referrals:
- Niagara - most patients are coming from hospital
- North Bay - most patients are coming from community
- There have been educational events, health promotion outreach that has helped recruit patients from the community, also North Bay is not a big community so most are aware of our program; North Bay psychiatrist does a lot of community outreach
- Thunder Bay – half are coming from the community and other half are from hospitals/inpatients
- Ways to improve client engagement virtually
- This is hard because of zoom fatigue but constant email communication has helped improve engagement
- Some patients at Thunder Bay and Niagara have the option to come in if not many people are at the clinic; safe distanced walks between clinicians and patients
Site baseline data:
- There is an opportunity to see data amongst all sites which can de-identified
- Site leads would like to see the data and would be more comfortable if it was shared amongst the implementation committee
- There is baseline data (prior to NAV implementation) on fidelity for each site
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