Attendees: Kim, Carol, Kerri, Nitha, Dielle, Jeff, Michael, Lauren, Sarah, Shelly
Dielle is looking for numbers of people that will be attending the Annual Meeting in-person for travel costs (accommodation, mileage, air travel, etc.) and meeting space.
Dielle is also looking for themes of interest that could help the presenters at the annual meeting make their sessions relevant to the audience.
Dielle will email Site Leads looking for high-level themes for the annual meeting. These suggestions will be then be shared with the presenters to organize the topics.
Looking for topics of interest for booster sessions.
Michael will email Site Leads requesting topic ideas and case examples.
On-Boarding QI status
Michael and Lauren have names of five people who started last fiscal.
Will email these staff to request participation
Will ask to meet with each person individually for approximately 1 hour
Discussed that this QI process is being done because some sites have asked or are having challenges related to onboarding staff to NAVIGATE
NAVIGATE role shadowing
The topic of inter-program shadowing was discussed, particularly for sites that do not have institutional knowledge of NAVIGATE roles.
Sites have highlighted the value of shadowing as a part of staff onboarding to NAVIGATE role.
Kim offered to have a staff member observe her program’s upcoming Family Education Group, which starts end of June.
Individual sites would be responsible for own confidentiality agreements for person shadowing.
Also discussed that there would be expectations on clinicians who are shadowing [akin to pre-requisites]. Discussed having a checklist of what is necessary for the “shadower” to complete before shadowing. The clinician who is being shadowed would not be expected to train the person who is shadowing.
ECHO on-boarding for new staff
In response to Dielle’s inquiry, Site Leads said they would like to been copied on the ECHO invitation emails that the Research Analysts send out to new staff.
Site Leads to send Dielle the number of staff that will be attending the Annual Meeting in-person and their accommodation needs.
Michael to email Site Leads requesting topic ideas and case examples for the Booster Sessions.
Dielle to email Site Leads looking for high-level themes for the Annual Meeting. Responses are requested by Friday, May 20th
Michael and Lauren to email staff who onboarded last fiscal to request to meet individually.
Michael to reach out to Kim to get more information on potential FEP group shadowing opportunity.
PSSP to draft a list of steps that would be completed prior to a clinician shadowing a clinician or group at another site.