In Attendance: Jeff, Janet, George, Sarah, Chelsi, Dayna, Al, Mary, Sandy, Sheila, Josette, Krista, Meredith, Kim, Jen
Add Jen to agenda distribution list – Dayna
Our Slaight admin Hiwot Adane will be taking minutes of this meeting moving forward
General Site Updates:
Sheila – Durham
Hired a new SEE employee Sara Rutkowski (email@example.com)
Started on Monday July 29th working Monday to Friday from 8:30-4:30 on a 1 year TPT Contract until July 2020
Josette – North Bay
24 clients in total
16 are active
10 clients are getting NAVIGATE fully
Krista – Niagara
Sandy is no longer the implementation specialist for Niagara, Al will be taking over – Krista and Al have a tentative meeting right now
Team is feeling overwhelm – how do they balance the needs of the clinic and maintaining NAVIGATE? - They are still fully implementing NAVIGATE
How do we maintain these OT assessments while developing the SEE role
How do we maintain the nurses role while doing IRT?
Kim (Waterloo-Wellington) has similar questions regarding this balancing as well
Generally encourage the clinicians to be doing ‘NAVIGATE’ recognize that pieces of recovery that it doesn’t include (i.e. cognitive remediation)
There is some concern that there will be a drift from NAVIGATE
The nurses continue to do the IMs
They are currently entering family members as a non-register client rather than in the patients records.
It would still come up on the clinician’s caseload, though it would not skew the numbers
If the client wants to have access to their chart, they can and their family member information would not be on it.
Wondering about the onboarding training steps and process
Currently we are working on a training document that includes core information regarding NAVIGATE and EPI-SET, core information regarding each NAVIGATE role, supplementary information regarding each role, and additional resources for everyone (hope to have this finished in the next two weeks)
We are also working on what an in-person training would look like – working on an e-learning module that would support onboarding too
WW also got 3 new clinicians to their staff
Potentially using the ‘experienced’ sites (NB, Niagara, Durham) input on how they set up NAVIGATE in their clinics
The ECHO calls will help as it is collaborative with the other sites, though it is mainly recommendations given about the case presented
The implementation specialists could possible relay this information – is there a way for them to exchange that information so they have a resource that they can provide to the sites
PSSP is working on an onboarding package to house that kind of information
Will ‘newer’ sites (Waterloo-Wellington and Thunder Bay) receive pre- and post- training calls?
Yes, they will receive the training – we are moving to a more sustainable training that include training refreshers
We are thinking of how best to use the training time as well to make it better – even for remote training as well
The shared the draft fidelity report with Niagara (the 1st EPI standard report), there will be an additional review as well
They are reviewing the review process to make it more streamlined for the other sites
They are almost completed the data collection phase for Durham – taking place in September
The North Bay report – there has not been a draft report – it is in progress – once the approached is finalized with Niagara, then they will finish North Bay
This Microsoft Access Database would aid staff with recording and the documentation of their NAVIGATE clients
It would be possible to generate reports to see what module a certain client is on and if there is family or see involvement.
It would be a record keeping tool for team reviews or meetings with site leads to see their process with certain clients.
The Slaight Research Methods Specialist will help develop this tool